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Member’s Forum Meeting Minutes
Wednesday, February 1st, 2017 at 5:00 pm
At the Arts Centre

In Attendance: Janice Thomson, Heather Stuart, Chari-Lynn Reithmeier, Stella Cairns, Maggie Cowan, Jan Ferrigan, Stewart Carter, Catherine Randall, Marylinda Tait, Beth Theis, David Ripley, Judy Scopes, Bev Philp, Patricia Andrew, Jill Bates, Susan Cook, and Nancy Jackson.

1. Welcome: Chair Janice Thomson welcomed everyone and introduced two new members. Patricia Andrew is a new member that moved to Wasaga Beach 1 ½ years ago, joined BMFA in December and is already on the Juried Art Show committee. Her sister Bev Philp has been here 40 years but Pat got her into the arts and the BMFA.

2. Approval of the Minutes for January 4th, 2017: Judy Scopes moved that the minutes be adopted and Maggie Cowan seconded the motion. Carried.

3. Additional Items to be added to the Agenda: Janice said that the next meeting which is Wednesday, March 1st will also be at 5:00 pm due to a conflict with the morning time at the BMFA. That would mean that the April and May meetings will be in the mornings.

Janice also wanted to talk about an artist retreat in ‘Other Business’.

4. Approval of the Agenda for Feb. 1st: Chari-Lynn Reithmeier moved that the agenda be adopted and Stewart Carter seconded the motion. Carried.

5. Outstanding Items from the Previous Minutes: Janice brought to our attention that photography is being labeled as such in the current Member’s Show and that the members of the Board are listed on the website under “About Us”. Janice tried to find out about the Member’s Forum logo with no success so the decision was to scrap the logo.

6. Reports

BMFA Board: a report was given by Susan Cook as follows: I want to make members aware that Yvonne is not present today and may not be for a little while due to personal and family health. Yvonne has done extra duty in her role as Chair, having completed her term as Chair, she accepted the responsibility for another year.

The board of directors has been undertaking the Strategic Plan process. Our planner is John Lister from the Midland area. He is very familiar with art and culture groups. The Board is working on a new mission statement and the establishment of a direction to move forward. Key words throughout this planning process are excellence and education. It is important to be reminded that the BMFA charitable number is based on education, not retail space. The other critical aspect to the plan is “sustainability” and that responsibility rests heavily on the shoulders of the board members.

The town of Collingwood has been successful once again, in getting Arts Vest to return to town. This non-profit organization offers training in sponsorship programs. They help arts and culture organizations develop sponsor packages, learn how to do the approach and will mentor individuals. Arts Vest will also match sponsored dollars in the first year of commitment. Your board will be attending the training session February 21st.

Lastly we hope that members will take advantage of the opportunity to attend the high quality workshops being offered in this gallery throughout the winter. Workshops are part of our mandate and the fees support the artist and the BMFA! We need to know as we move forward, if arts education in its many forms is important to our members.

On behalf of the board Susan welcomed the new manager of the gift shop, Marylinda Tait who will be part of the “sustainability”.

Member’s Show: Stella Cairns reported that 3 pieces plus a bowl have been sold and that the show will be up until the end of February.

Workshops: the workshops are going very well. It helps with our mandate to provide education and keeps the BMFA lively. Note that it is ‘Open Studio’ on Fridays from 1:00 to 4:00 pm until March 24th. There is a $10 donation. Come in and sit and chat and work on your own art work.

Gift Shop: Marylinda is looking for distinctive items and is going slowly at the beginning. She will be on site regularly and will call for more pieces to build the selection up right.

Juried Art Show: Jill Bates, co-chair with Jan Bennett said that the JAS dates will be April 12th to May 28th. Apparently there was a conflict with the Collingwood Cinema Club Spring Festival, Easter is April 16th, and the May 24th weekend. The committee has had several meetings and is in good shape. Sub-committees will look after schools, receiving, and sponsors. The Jurors will be Juliet Jancso, Sue Miller, and Ron deBoer. Categories of the art show used to be arts and craft and will now be changed to 2D and 3 Dimensional. There are no photos or digital prints. The posters will be ready this week and will feature last year’s winner’s work.

Due to a poor showing from students last year, the committee has been connecting with the school Principals and doing follow up. Six high schools have been approached. University students are considered adults for entry purposes. The committee needs volunteers for receiving on Friday, April 7th from 2:00 to 7:00 pm and Saturday, April 8th from 11:00 am to 4:00 pm. They also need volunteers for the opening reception and you can offer a sweet or savoury food or make a monetary donation. They also need volunteers for pick up of the work not in the show.

Programming: Chari-Lynn is waiting for the final Strategic Plan before making future plans. In March the show in the gallery will be “Les Belles Fleurs” from March 1st to April 6th. It is a juried show celebrating the flowers of Canada. Applications are at the front desk and online. Nancy Newman is the juror. Intake is Sat. Feb. 25th from 3:00 to 5:00 pm and Sun. Feb. 26th from 11:00 to 1:00 pm. The reception will be Friday, March 3rd from 5:00 to 6:30 pm.

Volunteers: Stewart Carter reported that January was quiet but February will be a mix of volunteers (patrons and gift shop artists) however, there are still 8 shifts to be filled. There is a sign up sheet at the front desk for the March show. Stewart hopes to get a more equitable split between the members and gift shop artists. Marylinda will manage the gift shop artists.

Art Rental Program: Heather read Eileen McGowan’s report as follows: There are now three venues participating in the ART RENTAL program.

1).Collins& Barrow----co-ordinator Eileen McGowan

 [eileenmcgowan@outlook.com] -new email address

 Phone-705 429 7685

2).Bay Haven Sr. Residence-coordinator-Eileen McGowan

(Looking for a volunteer)

.Old Town Terrace Restaurant---co-ordinator-

Susan Mogelin (sjmogelin@gmail.com)

Phone--705 241 8908

Business has been sold as of Jan.30th 2017

"A big thank-you to Ray and Sandie Bandura, owner of The Olde Town Terrace, for their wonderful appreciation evening to all their patrons and Art Rental helpers. It was a ONE-OF-KIND event!

3)The Collingwood Medical Center-co-ordinator-

Ida Warren (ida.warren10@gmail.com)

Phone-416 566 6019

Exchange took place for venues 3 and 4 on Dec.6th&7th

Number of new pieces at both venues totalled 71 with 25 artists participating.

Town Terrace sold FIVE pieces, Collingwood Medical center sold ONE and Collins & Barrow sold ONE making it a total of FOURTEEN artworks!

Exchange at Collins was on Jan.24th from 12:30--2:30 and at Bay Haven on the 25th from 10:00-11:30

Collins took in 41 paintings from 21 artists. Four of the paintings are from Norval, David and Christian Morriseau. Habitat for Humanity were donated these valuable pieces and insured them for  $19,000.00. They wished them to be appreciated by the public instead of being in storage.

Bay Haven took in 20 new paintings and 8 artists participated.

Thanks again for the repeated help of Adele Derkowski Carol Bowden, Elke Mack, Sue Mogelin and our new member Joan Garratt. Coordinators were Ida Warren, Sue Mogelin, and Eileen McGowan.

If you have not participated in this program I urge you to do so!! No commission is charged if work sells!

Tours: Heather read Janet Allen’s report as follows: Sales are going very well...21 rooms were booked at the Colonel Butler Inn...and there are only 5 rooms left...with double occupancy...meaning only 10 more people to make it a sold out event!

This year we have asked all participants to come in and pay by cheque or Visa at the BMFA ...thereby bringing members and friends into the gallery.

Promotion of the event has been at three different Probus groups...the BMFA....the Leisure Time Centre and at 2 churches....hopefully tweaking awareness.

The committee is presently looking at a new venue for dinner....perhaps a winery!

We hope by March to report that this is a sold out event! The committee is Janet Allen, Betty Lou Sandlos, Sarah May, and Mary Worry.

Clerkson Committee: Chari-Lynn reported that the new committee is forming and the application forms are ready. The $1,000 prize will go to an ‘emerging artist’ which does not mean age but means an artist in a new part of their career.

Winter’s Gift: Chari-Lynn said that the show didn’t make as much money as last year even though the commission was increased. They will run the show the same for next November and December under Marylinda’s direction and that the show will be juried.

7. Other Business and Announcements:

Sewing Skills – The BMFA is looking for anyone with sewing skills to make quilt covers over the theatre doors. Pat volunteered to source the fabric but we still need someone to sew the curtains. Contact Susan at the BMFA if you can help with this.

Artist Retreat on Fogo Island, Nfld. – Janice Thomson told us that she ran the first artist retreat last summer with 12 people. It was a great success and she is running one next summer from August 2nd to 10th. There is an artist studio and Inn there and Janice’s husband grew up there. Go to tidalart.ca to tell you all about it. They have just started the marketing for the retreat and Janice expects that it will fill up very quickly.

Juried Photo Show – now named “Storytelling Festival”. Catherine Randall reported that storytelling will be the theme for this year’s show – to “tell a story in six words”. They have the same committee as last year and will meet on Feb. 16th. The committee will be asking for volunteers. Catherine also wants a video component and they hope to involve students.

Art on the Walls – Chari-Lynn wanted to explain why there were older posters and art on the walls. The art lessons in the gallery didn’t have anything on the walls so Chari-Lynn and Susan put up the posters and some artwork to make it look better.

8. Discussion on the Member’s Show – Chari-Lynn said she felt that there was a lot of unhappiness about the Member’s Show. The timing of the show is not favourable for sales in the middle of winter. There is a smaller area to display the show as the art workshops are running in the small gallery. Ideally Stella said that the best timing would be July or August. July is when Ryan Sobkovitch rents the gallery for his show and August is the Summer Art Show which is a money maker. It was felt that the BMFA needs to address the needs of its members. Marylinda suggested that she get the sales figures for the Member’s Show and the Juried Art Show and she will see what the possibilities are.

Nancy Jackson suggested having a small wall featuring emerging artists and our place could be known as the place to start before the artist move onto bigger galleries. It was also suggested to have a show of great artists from the past as well as a show featuring the Clerkson artists after 10 years. Members were reminded that they can go in the March show and that it is juried.

Marylinda and Stewart Carter are going to give sales training to the volunteers to make them better sales people in the gallery.

9. Adjournment: it was decided that it was late and the Ted talks would be postponed until the next meeting in March. The meeting was adjourned at 6:18 pm. Judy Scopes made the motion to adjourn the meeting and Chari-Lynn seconded the motion. Carried.

NEXT MEETING: Wednesday, March 1st, at 5:00 pm. in the Arts Centre